Send email from Group

How to Send Email using the Distribution Group

A distribution list, also known as a mailing list, is a collection of email addresses that allows you to email multiple people at one time. The members of a distribution group can often be managed dynamically, adding new users to receive email and removing others as necessary.

Replying to an incoming email that arrived via a distribution list can add complications as the from and return address will often be the individual user mailbox. It can be useful to send an email from a distribution group to provide both a consistent communication path and to ensure that further replies are delivered back into the distribution list.

The below steps would help you with the configuration of the server/client side for emailing from the distribution group.

Server Side

Using Exchange Management Shell

  • * Set-DistributionGroup “Distribution Group” –GrantSendOnBehalfto “User” Or Add-ADPermission “Distribution Group” -User “Domain\User” -Extendedrights “Send As” **

Using the Graphical Interface

  1. Log into Active Directory Users and Computers
  2. Click on View – > Advanced Features
  3. Select Distribution Groups from the left side. The right side would display the available groups
  4. Right click the group you want to allow emailing from and click on Properties
  5. Click on the tab called Security
  6. Click on the “Add” button and select the users that needs the access to mail from the distribution group
  7. The users would be listed in the Group or User names
  8. Select the users and select Send as option and “Allow” the access
  9. Apply the settings and close the window

Client Side

  1. Open the Outlook and select New Email
  2. Click on the Options → From button
  3. A new button called From would appear with a drop down box
  4. Click on the From button drop down list and select “Other E-mail Address”
  5. Select the distribution group the “Send As” access was provided
  6. The user would be able to send mails as well as respond to emails with this “From” ID.

Exchange Management Shell

  1. Log in to your PC server with an account that has administrative privileges. Exchange Management Console can only be run by system administrators.
  2. Open the “Start” menu by clicking on the icon in the lower-left corner of the desktop.
  3. Click on the “All Programs” area to open a list of all the software applications currently installed on your computer.
  4. Expand the “Microsoft Exchange Server 2003” or “Microsoft Exchange Server 2007” subfolder, depending on which version of the server software you have installed on your system.
  5. Select “Exchange Management Console” from the list of utility programs. The Exchange Management Console will launch momentarily, and you will see several tools on the left side of the window, including “Organization Configuration,” “Server Configuration,” “Recipient Configuration” and “Toolbox.”
Last modified:: 2016/03/19 16:03