Network Resources

Shared Resources

One of the primary purposes of a computer network (rather than a room full of unconnected computers,) is to allow sharing and collaboration on files, data, and projects. Another significant benefit is the ability to centrally protect and manage the files and data. Safe-guarding against loss and mis-management is easily accomplished on a network using a file permission system and a back-up software. All files and folders, and databases, and devices (such as printers) that are made available on a computer network a know collectivly as “Shared Resources.” Successful shared resource access allows users to operate as if the shared resource were on their own computer.

Documation has many shared resources, this page will describe the purpose and how to connect to many of them. Each resource has specific permissions and limitations, not all users are able to connect to all resources.

Drives - Folders - Shares

External DriveExternal DiskExternal FolderExternal Folder

Network Shares

Share Name Network path Role Letter
ListProcesing\\operations\listprocessingVariable Data Jobs FolderL:\
FTP\\ftp\ftpFTP foldersR:\
Livejobs\\operations\livejobsGraphic Desing working FolderS:\
Adminvolume\\operations\adminvolumeAdministrative and “Home” FoldersT:\
Archive\\operations\archiveJobfile ArchivesY:\
Resource\\operations\resourceSoftware RepositoryZ:\
Pitstop\\operations\pitstop'Hot-folders' for Automated Job Processing
Jobhistory\\operations\jobhistoryJobfile Archives History
WWW2\\docubuntu\www2Public Websites

There are a number of additional shared folders for specialized jobs and purposes. Contact the IT staff if you need further information.

Connecting with Windows

Documation's computer network is a MS Windows based network. Most of the network sharing is done using the smb:// protocol, Apple specific shares are detail in the next section. For Windows computer users the primary network shares are connected for you when you logon. Some less widely used shares can be connected with a drive letter as the automatic ones are, or simply using the UNC path.

Using UNC paths

To open a folder using the UNC path:

  • Open a file window. (Double click the Computer icon or open the 'My Documents' folder.)
  • Select the address bar by a single click or press Alt+D on the keyboard
  • Type the UNC path in the address bar. (Delete anything that was there)
  • Press the enter key

OR

  • Press the Windows key Windows key and type the UNC path in the 'Search box' at the bottom of the Windows menu
  • Press the enter key.

'Mac' Shares

Apple computers running OS X are able to connect to most of the same shares that windows computers can connect to. Because there are some types of files that are unique to Apple (such as older type I fonts) there are some special shares created specifically for the Apple computers. These shares are only accessible with Mac computers, but in most cases the Mac shares are duplicates of other existing shares.

Share Name Network Address Role
MacAdminvolumeafp://MacAdminvolumeAdministrative and “Home” Folders
MacArchiveafp://MacArchiveJobfile Archives
MacDigitalafp://MacDigitalDigital Jobs working Folder
MacListProcesingafp://MacListProcesingVariable Data Jobs Folder
MacLiveJobsafp://MacLivejobsGraphic Desing working Folder
MacPitstopafp://MacPitstop'Hot-folders' for Automated Job Processing
MacResourceafp://MacResourceSoftware Repository
JobHistoryafp://MacLivejobsJobfile Archives History

Connecting to Mac Shares

  1. In the Finder, choose Go > “Connect to Server.”
  2. Type the network address for the computer or server in the Server Address field.
  3. Network address formats for shared computers and servers
  4. Click Connect.
  5. If necessary, enter your user name and password and select the server volumes or shared folders. The credentials required here are the username and password for the share you are connecting, these credentials may be different than your own username and password.

Notes about Connecting Mac shares

  • ALWAYS use Go > Connect to Server from the Finder menu( ⌘+k ). There may be other methods to connect, however this method is most reliable.
  • For ALL Mac shares that begin with 'Mac' the network address format must be afp://
  • Jobhistory is also afp://
  • ALWAYS use a 'Mac' share (opposed to others) when a 'Mac' share is available:
    • For example do NOT connect to smb://livejobs, use afp://MacLivejobs

Printers

Desktop PrinterMulti-Function Printer

This section is incomplete, but should include basic instructions for connecting to the primary networked printers. Shop, Prepress, and Canon Color copier.

Cloud Storage

Google DriveApple iCloudMS SkydriveAdobe Creative Cloud

“Cloud Storage” is really only a buzz-word, marketing hype designed to sell you a service. At it's most basic cloud storage is simply a folder that is kept on the internet rather than directly on your computer or a server computer in the building. Cloud storage does offer a variety of conveniences some of which seem very attractive. You may review and assess the value and costs of these services for your own personal files. A simple Google search for Cloud storage pros cons will net you lots of information on the subject, reasons for and against using cloud based services.

You may not utilize any cloud computing services for any Documation internal or Documation client files. Exceptions may be made only with approval from the VP of Operations, the CIO or IT Manager. A draft of the Documation Cloud Computing Policy is being developed (:DRAFT: Cloud Computing Policy :DRAFT:). If you feel cloud storage would solve a problem you are facing with file storage or portability contact your supervisor or the IT staff before using cloud services. Many of Documation's existing network folders can be accessed from the internet using a VPN connection.

Last modified:: 2016/03/19 16:03